Vehicle fleet

Fleet vehicles shall be used only for approved trips by staff members and students of the University of Stellenbosch and by authorised, official visitors to the University. No person shall use any such vehicle in his/her private capacity
Fleet vehicles shall be driven and used carefully and responsibly in accordance with the rules and norms laid down by law. Drivers contravening any laws shall be held personally responsible for any fines imposed
Drivers of vehicles shall see to it that Fleet vehicles are parked in the University Vehicle Park after use. When a Fleet vehicle is returned after hours, the vehicle shall still be parked in the Vehicle Park. Only in exceptional cases may a vehicle be parked outside the Vehicle Park for the night, provided that permission to that effect is obtained from Risk and Protection Services, should the Vehicle Park officials no longer be available to grant such permission themselves. Such permission shall be granted on the distinct condition that the Fleet vehicle shall be locked up in a garage or other safe and secure area for the night.
It is compulsory to lock both the Fleet vehicle and the safety lock on the gear lever before leaving the Fleet vehicle unattended. In certain instances the additional use of a steering lock shall be compulsory.
There shall be no smoking either in Fleet vehicles or in the Vehicle Park and no pets shall be transported in Fleet vehicles.
The driver of the Fleet vehicle shall hold a driver's licence which has been valid for not less than one year and shall, on demand, be able to produce such valid driver's licence..
The driver of the Fleet vehicle shall complete the trip ticket in full.
Before using the Fleet vehicle, the driver shall ensure that the vehicle has a jack, a spanner, a spare wheel, a petrol card (in the key-container) and the instruction sheet "Dos and Don'ts in Case of an Accident" (in the cubby-hole).
The driver shall see to it that the Fleet vehicle has enough fuel for the trip. When taking additional fuel, the driver shall see to it that the tank is filled to capacity ("filled up") and shall pay for the fuel by using the Fleet vehicle's own petrol card. The payment slip shall be returned together with the key and the trip ticket.
The Fleet vehicle's fuel tank shall be at least half full when the vehicle is returned to the US Vehicle Fleet.
The Fleet vehicle's petrol card shall not be offered for payment at a toll gate or a parking area..
The Fleet vehicle shall be kept clean and tidy.
Booked times shall be adhered to strictly and bookings shall be cancelled 24 hours prior to the time booked
Any damage to the Fleet vehicle sustained during the period of use shall be reported to the US Vehicle Fleet within 12 (twelve) hours of the incident.
The Fleet vehicle user / his/her Division / Department / Society / Club / House Committee shall be liable for any damage to the vehicle sustained during the period of use to a maximum amount of R2 500, being the insurance excess fee, which amount shall be debited from the user's relevant cost centre.
In the event of any failure to comply with the rules stated above, the following additional fine(s) shall be imposed on the Fleet vehicle user / his/her Division / Department / Society / Club / House Committee. In accepting the key to the Fleet vehicle, the Fleet vehicle user in so doing explicitly gives permission for the relevant fine(s) to be recovered on demand from his/her salary, student account or cost centre, as the case may be.